DATA AND DOCUMENT MANAGEMENT | SAPINSIDER SPECIAL REPORT
The SAP Document Access application by OpenText adds 360-degree views of SAP data and documents to SAP Archiving. It provides easy access to
business documents in the appropriate SAP business
The SAP Extended Enterprise Content Management (SAP Extended ECM) application by OpenText adds document sharing and collaboration
between SAP and non-SAP environments and provides enterprise-wide records management for
unstructured content inside and outside of SAP
Together, SAP and Open Text support an integrated,
end-to-end process that helps companies successfully
manage the structured and unstructured content inside
and outside of SAP applications.
FIGURE 1 Q An overview of an effective
based on the offerings
of SAP and Open Text
The Path to Your ECM Strategy
Where should an enterprise start when considering
ECM for its SAP solutions? What scenario should be
implemented first? Which strategy is best? Well, the
good news is that, once a decision has been made to
pursue an ECM strategy based on the offerings of SAP
and Open Text (see Figure 1), companies can start with
In addition, all of the ECM products for SAP (SAP
Archiving, SAP Document Access, and SAP Extended
ECM) contain the Open Text Enterprise Library, which
can also be used to archive and manage content from
Microsoft SharePoint and from Microsoft and IBM Lotus
Business process views
Easy wins include:
The implementation of data archiving capabilities
with SAP Archiving can quickly bring the growth of
SAP databases under control. For companies running
SAP ERP 6.0, using SAP Net Weaver Information Lifecycle Management, for use in retention management,
together with SAP Document Access during and
beyond the initial deployment provides retention and
Integrating business documents with SAP transactions
using SAP Archiving increases process efficiency, while
simultaneously ensuring that business documents are
stored securely. This also means that companies will
be able to eliminate paper documents and all related
inefficiencies and costs.
SAP Document Access can be used to create 360-
degree and business process views of SAP data and
documents, such as a customer folder for a call center
or a supplier folder for procurement.
A more advanced scenario, which also encompasses
the larger field of ILM, is legacy decommissioning, which
enables IT to consolidate the IT landscape and realize
substantial savings. Using SAP NetWeaver Information
Lifecycle Management together with SAP Document
Access enables companies to shut down legacy systems
while retaining access to the data.
The ECM workspaces of SAP Extended ECM also support collaboration between SAP and non-SAP environments and user communities. This enables the
consolidation of content silos, like file servers and legacy document management, and archiving systems into
a single ECM view. Companies can also achieve the highest ROI at the lowest TCO by using a single enterprise-wide platform. This platform should manage all ECM
needs inside and outside of SAP applications.
Gain Competitive Advantage Through
Enterprise Content Management
A mature ECM strategy includes an ECM platform integrated with SAP applications to support the widest possible range of horizontal and vertical core processes and
to manage structured and unstructured content in a
consistent, efficient, and compliant way. Deploying such
an ECM platform overcomes the challenges of accelerated content growth and information governance,
delivering cost savings, efficiency gains, and ultimately
a competitive advantage. To learn more about the OpenText ECM Suite, visit www.opentext.com/sap and www.
Jul n Aug n Sep 2011 | sapinsider.wispubs.com | © 2011 Wellesley Information Services.
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